As businesses grow, so is their data. With the digital evolution ravaging the world, more companies have more digital data to manage.

You cannot store digital data in drawers, cabinets, or file rooms. They require a different form of handling, which brings us to database management.

What is Database management?

Database management

Database management is a business’s actual actions to manipulate and control data over its entire lifecycle. It allows companies to organize, store and retrieve data digitally.

It would help if you had software to design, support, and manipulate all stored data to their maximum value to manage a database.

Database Management System

This product stores and organizes the data in defined formats and structures. It automates administrative tasks that pertain to record management, storage, and data backup.

Employees with access to the database management systems can perform various operations, from data manipulation to managing the database structure itself.

Businesses need database management to seamlessly run business operations digitally, organize and track customers, ensure adequate query performance, store data, and automate processes.

Five tips for hassle-free database management

Security

If your database security is not assured, how can you guarantee the safety of sensitive data? How will you manage data in the face of disaster?

Database management has failed if your data is unsafe. It is therefore paramount that you improve the security of your data.

With the unpredictability of disasters, you also need to manage risks associated with worst-case scenarios for your database.

To secure your database, you first need a comprehensive maintenance plan. When you consistently maintain your database, you lower the risk of security breaches and data loss. In addition, you will be able to quickly and swiftly pinpoint compromises and tackle them appropriately.

Also, you to consistently backup your data. Disasters are unpredictable; you should have a solid backup and recovery plan. So have a backup schedule and stick to it.

It would help if you also had a standby security team who are abreast of the latest development in the industry. They will be tasked with staying ahead of the needs of the database and its maintenance.

Using automation will surely improve the security of your database. Scheduled and automated backups will guarantee consistent backup without human intervention.

Consider your business goals:

Every bit of tech product is productive by itself. However, the tool can be quantified as effective only when it aligns with the business goals.

Therefore, your database needs to align with your business goals and needs. To do this, you need to outline the metrics you will use to track the tool’s success.

Deliberate planning on which data to collect, the data types, the data sizes, sources of data, and others will keep you from missing out on essential data opportunities. Then, with the right goals, you will set your database up so that you do not lose your way.

Be choosy with data:

Not all data deserve to be stored.

You need to focus on the quality of the data you import into your database. You can remove the information that does not meet the requirement by setting standards. Also, the standards should fit the dynamic strategy of your business.

To create data standards, you should use the SMART data quality metric. If data does not meet SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) standards, then they are helpful for the organization.

Despite setting SMART metrics, you need to empower your data stewards. Since they are the custodian of data, they can make perspective decisions about data that doesn’t meet the criteria. Also, they will be the ones in charge of enforcing your data quality standard across all departments.

Avoid data duplication:

Duplicate files can reduce the performance of your database system. They eat up double the space, which will cost you resources. The effort your management team needs to invest in your database will also be double.

To eradicate the possibility of having data duplication, you should send memos across all departments to educate them on the quality basics of data. Everyone needs to understand the harm of duplicate files. Educate them on how clean and functional your database will be if all data are not duplicated.

Having siloed data system can also cause data duplication. This happens when different departments require control over their data. Having a centralized data system will control this and remove errors.

If you keep on having duplication issues, you need to test your database for errors.

Make data accessible:

Database management aims to remove the stress of moving across offices to access storerooms and databanks. However, if your database does not make data easily accessible to everyone, you need to address it.

Every user—internal, external, and end-users—should be able to access data swiftly. Likewise, each member of staff, employee, or stakeholder should be able to navigate your database system. Only then can they benefit from your database comfortably.

To make data accessible, you need to design our database with the users in mind. From the UI/UX designs to shortcuts and dropdowns, the database design should work well with the users. You can also gather feedback from the clients to know how well your database is doing.

Conclusion

Implementing these tips will help you effectively maintain your database. A functional database translates to seamless business transactions, increased productivity of employees across the department, secured data, and made data available to your team immediately.

Botpath is designed to help you eliminate repetitive business processes. It automates your workflow with adaptable features like bot builder, data management, and task capture. Get started with BotPath.

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